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Legal Disclaimer

Limitations of Corporate Registration

1. Corporate officers can not legally represent a corporation in court. Most states do allow officers of a corporation to appear in small claims court. If your corporation is sued in a major case, you do not want to try to represent your corporation, unless you are an experienced attorney and a member of the Florida Bar.

2. Incorporation does not confer tradename or trademark rights. Registering your corporation name does not provide any intellectual property protection. Incorporation prevents anyone from registering a deceptively similar name, but otherwise provides no protection. A dba or "doing business as", or fictitious name registration does not even protect the name filed. See the Fictitous Name page.

Even if you do not plan to do business in the immediate future, you should still register in Florida to protect your name. Florida is one of the nation's fastest growing markets. Not only is the population growing, the number of businesses are rapidly increasing. Register your name before someone else does. Your incorporation in another state does not protect you here.

If you have your name protected with a federal trademark, this provides important protection, but does not prevent anyone else from incorporating a company with your name in Florida or any other state. No secretary of state checks federal trademark registrations. If another company is using your name in Florida, and you wanted to then register your company here, the secretary of state would refuse your registration. You would then have to go to court and get a court order, probably after a very expensive trial, to make the other company change their name.

A Legal Discussion of the Lack of Name Protection from Corporate Registration

You own a company properly incorporated or authorized to do business in the State of Florida under the name XXX Corporation. You sell a product stamped with the mark, or you provide services using the XXX designation in your letterhead, business cards, advertising, signs and on the internet. You may think you have nothing to worry about regarding tradename, trademark, or service mark rights. You are very wrong.

To make the point clear, the Florida Administrative Code explicitly warns that "'[t]he filing of any corporate entity is only a grant of authority to use such a name and does not include the adjudication of the legality of such use.'" American United Life Ins. v. American United Ins., 731 F. Supp. 480, 488 (S.D.Fla. 1990) (quoting Fla. Admin. Code Ann. r.1N-1.002 (1989)).

Thus, incorporation in the State of Florida is not a valid defense to tradename, trademark, or service mark infringement, unfair competition, or anti-dilution claims. Id. Permission by the State to engage in business in Florida or issuance of a state license also is not a valid defense under state or federal law. Id.

In American United, both the plaintiff and defendant were engaged in the business of providing insurance. Id. at 482. Plaintiff, an Indiana corporation, adopted the trade name and service mark "American United Life Insurance Company" in 1936, and was licensed to conduct business in Florida under that name in 1937, and had continuously maintained that license and used its name and trademark until the time of litigation. Id. Furthermore, the plaintiff had registered a service mark with the federal government and State of Florida since 1989.

Defendant, on the other hand, had not registered "American United Insurance Company" as a service mark, either federally or with the State of Florida, Id. at 483. Prior to incorporation and licensing as an insurance company in 1984, defendant made no effort to discover the existence of plaintiff or plaintiff's prior ownership of its confusingly similar trade name and service mark. Id. at 484. The Defendant, however, asserted the defense of "estoppels by virtue of incorporation and licensing." Id. at 487. In other words, it argued that "its incorporation by the State of Florida and its licensing by the Florida Department of Insurance grant[ed] immunity from suit." Id.

Unfortunately for the mis-guided defendant, the trial court reiterated the well-settled principle that "in granting a corporate charter, the [state] adjudges neither the legality of the business nor of the name chosen. That is a matter for judicial determination by a court of competent jurisdiction." Id. (quoting Children's Bootery v. Sutker, 91 Fla. 60, 107 So. 345 (Fla. 1926). In addition, the court reasoned that the federal law as embodied in the Lanham Act was specifically intended by congress to protect against the use of deceptive and misleading marks and to protect persons engaged in commerce against unfair competition. Id. at 488. The court, therefore, granted the plaintiff a permanent injunction, attorney's fees, and costs. Id. at 489.

On the other hand, the mere fact that a party's corporate name contains a word that is part of another's trade name or mark does not, of itself, make the name "substantially similar," Armstrong Cork Co. v. World Carpets, Inc., 203 U.S.P.Q. 19, 24-25 (5th Cir., 1979), so that it may not infringe another party's rights.

The basic issue is likelihood of confusion. In some situations a party's corporate name is not before the public so as to cause confusion with another's mark. In such cases, the junior user may be enjoined from use of the name as a mark, but not from use as a corporate name. See Sunbeam Furniture Corp. v. Sunbeam Corp., 191 F.2d 141 (9th Cir. 1951); Liberty Mutual Ins. Co. v. Liberty Ins. Co., 185 F. Supp. 895 (D. Ark. 1960).

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